The Hybrid Legal website www.hybridlegal.co.uk is owned and operated by Hybrid Legal Limited, a limited company registered in England and Wales under company no. 08763108 whose registered office address is at 12-14 Carlton Place, Southampton, Hampshire, SO15 2EA.
This policy sets out the basis on which any personal information we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal information and how we will treat it.
For the purpose of the Data Protection Act 1998, the Data Controller is Hybrid Legal Limited.
WHAT DATA WE MAY COLLECT AND PROCESS ABOUT YOU
WHAT WE DO WITH THE INFORMATION WE COLLECT We use information held about you in the following ways:
We may also use your data to provide you with information about services which may be of interest to you and we may contact you about these by email, post or telephone.
If you are an existing client, we will only contact you by electronic means or by telephone with information about services similar to those which were the subject of a previous sale to you.
If you do not want us to use your data in this way please send an email with your request to firstname.lastname@example.org
INFORMATION WE MAY SHARE WITH THIRD PARTIES We will never disclose or sell your information to third parties that are not trusted. We only disclose your information as follows:
- To any suppliers and subcontractors (including payment providers and couriers) in order to fulfil the service;
- If we are acquired by a third party, your information may be one of the transferred assets;
- If we are under a duty to disclose your information by operation of law.
You should be cautious when using any Hybrid Legal social networking features since the information you choose to make available can be seen by other users in the selected group. We do not monitor the use of these features during the normal course of business although we reserve the right to do so at our discretion.
Hybrid Legal encourages you to review the privacy statements of websites you choose to link to or link from so that you can understand how those web sites collect, use and share your information. We are not responsible for the privacy statements or other content on web sites that are not owned or operated by Hybrid Legal.
WHERE WE STORE YOUR PERSONAL DATA Once we have received your information, we will use strict procedures and security features to prevent unauthorised access.
All information you provide to us when you use the contact form on our website is stored on our secure third party database which is hosted by Fast Hosts whose servers are stored within the UK.
All information you provide to us when you contact us by telephone or email is stored on our own secure database where access is restricted. We do not hold or process any payment card details.
YOUR CONSENT AND RIGHTS OF ACCESS We will only collect and store information about you with your consent. You provide us with your consent by choosing to provide your personal details when you contact us.
You can change your mind or remove or add your consent at any time. You have the right of access to your personal records or other information that Hybrid Legal holds about you. The administration charge for this service is £10.00 for each request. If any data or information we hold about you is inaccurate or out of date then please let us know and this will be corrected immediately. You can be removed from our database upon request.
To revise your consent, access, amend or remove your records you should send your request to email@example.com.
When we provide services, we want to make them easy, useful and reliable. Where services are promoted on a website on the internet, this sometimes involves placing small amounts of information on your device. This information consists of small files known as cookies and they cannot be used to identify you personally.
These pieces of information are used to improve how our services are promoted for you through, for example:
- Enabling our website to recognise your device so you don’t have to provide the same information several times during one task.
- Measuring how many people are using our website, so the website can be made easier to use and there’s enough capacity to ensure it is fast.
You can manage these small files yourself and learn more about them by visiting: www.direct.gov.uk/managingcookies
Please be aware that restricting cookies may impact the functionality of the websites you visit.
The type of cookie used on this website can each be put into 1 of 4 categories, based on the International Chamber of Commerce Guide to Cookie Categories:
A. Strictly Necessary Cookies: These cookies are essential, as they enable you to move around a website and use its features, such as accessing secure areas. Without these cookies, services you've asked for (such as access to secure areas) cannot be provided. These cookies don't gather information about you that could be used for marketing or remembering where you've been on the internet. These cannot be restricted or blocked.
B. Performance Cookies: These cookies collect information about how you use a website, for example which pages you go to most often and if you get any error messages from certain pages. These cookies don't gather information that identifies you. All information these cookies collect is anonymous and is only used to improve how a website works. These cookies are not used to target you with online advertising. Without these cookies we cannot learn how our website is performing and make the necessary improvements that could enhance your browsing experience. These can be restricted or blocked.
C. Functionality Profile Cookies: These cookies allow a website to remember choices you make (such as your user name, language or the region you are in) and tailor the website to provide enhanced features and content for you. For instance, they remember your login details and allow you to watch videos. They also ensure the onsite marketing and experience is relevant to you. These cookies can also be used to remember changes you've made to text size, font and other parts of pages that you can customise. The information these cookies collect may be anonymous and they cannot track your browsing activity on other websites. Without these cookies, a website cannot remember choices you've previously made or personalise your browsing experience. These can be restricted or blocked.
D. Targeting Cookies: These cookies gather information about your browsing habits. They remember that you've visited a website and share this information with other organisations such as advertisers. They do this in order to provide you with ads that are more relevant to you and your interests. Although these cookies can track your visits to other websites, they don't usually know who you are. Without these cookies, online advertisements you encounter will be less relevant to you and your interests. These can be restricted or blocked.
THIRD PARTY COOKIES
Cookies set for embedded social web content.
To support our information provision and engagement, we sometimes embed photos and video content from websites such as Youtube, Twitter, LinkedIn and Facebook. As a result, when you visit a page with content embedded from, for example, LinkedIn or Twitter, you may be presented with cookies from these websites. We do not control the use of these cookies. You should check third party websites for more information on these cookies.
Our website may also carry embedded ‘share’ buttons to enable users of the site to easily share articles with their peers through a number of popular social networks. These sites may set a cookie when you are also logged in to or otherwise using their service. We have no control over these cookies and you should check for more information from their website on these cookies.
Cookies for web analytics
We use third party services to gather data regarding the usage of our site on our behalf using cookies, log file data and code which is embedded on our website. We use this type of information to help improve the service we provide to UK and non UK visitors.
Google Analytics is a web analytics service provider provided by Google Inc. Google Analytics sets a cookie in order to evaluate a visitor’s use of our website.
Google stores the information collected by the cookie on their servers in the United States. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google. By using our website, you consent to the processing of data about you by Google in the manner and the purposes set out above.
For more information on the cookie set by Google analytics, including information on how to opt out please go to http://www.google.com/intl/en/privacypolicy.html
COOKIES WE USE
This is a list of the main cookies we use and what each is used for:
Cookie name: __utma
Expires: 2 years
Description: Used by Google Analytics. Each unique browser that visits a page on the site is provided with a unique ID via the __utma cookie.
Cookie name: __utmb& __utmc
Expires: 30 min
Description: Google Analytics uses these two cookies to establish a session. If either of these two cookies is absent, further activity by the user initiates the start of a new session.
Cookie name: __utmz
Expires: 6 months
Description: When visitors reach the site via a search engine result, a direct link, or an ad that links to the page, Google Analytics stores the type of referral information in a cookie. The parameters in the cookie value string are parsed and sent in the GIF Request (in the utmcc variable). The expiration date for the cookie is set as 6 months into the future. This cookie gets updated with each subsequent page view to the site; thus it is used to determine visitor navigation within the site.
Cookie name: PHPSESSID
Expires: End of session
Description: This cookie is a unique identifier for a session. It identifies a user’s session e.g. shopping basket, secure area log ins, email subscriptions.